Stores Manager

Job Description

Stores Manager

  • The Stores Manager reports to the Financial Controller on matters of strategy and planning and is
    accountable for the stores and purchasing management of the Campus
  • Primary responsibilities will be the day-to-day ordering, receiving, stock control, and issue of goods in line
    with departmental codes of practice and legal due diligence while supervising, coordinating, and
    mentoring a team of Stores Assistants to ensure that products are correctly receipted, stored and issued
    to satisfy the demands of a very busy operation.
  • Conduct regular audits of his department to ensure all procedures are being followed correctly and
    standards are being adhered to.
  • Conduct physical inspections of all areas of the stores in order to evaluate the condition relative to
    health, safety, risk management, asset preservation, customer service, and company standards and
    follow up accordingly
  • Ensure all food is kept in accordance with the agreed HACCUP analysis and Food Hygiene Regulations
  • Create and sustain a work environment that embraces the company vision, mission and values and
    ensures fair, equitable treatment of all staff
  • Focus on the brand essence – “A good night’s A sleep means a good day’s work” in a Zero Harm
    environment through the (as yet to be defined) guest centric touch points
  • Knowledgeable in the provisions and obligations of the Campus Operations Contract, related EDF
    guidelines, all sub-contract agreements and ensures compliance on all contractual matters
  • Ensures that all team members (as appropriate) are full conversant with the provisions and financial
    obligations of the various agreements that define the management function of the Campus
  • Seeks out opportunities with revenue and profit potential commensurate with overall business direction
  • Practiced in customer and employee relations, contributing to the successful running of the Campus,
    and the satisfaction of those who work in it, consistent with that success
  • Ensures that all team members are knowledgeable as to the requirements of the relevant S.O.Ps
    (Standard Operating Procedures), supporting Team Managers to maintain the defined standards
  • Working with colleagues at all levels to deliver a consistent level of quality service

Qualifications for the job

  • At least two years’ experience in the same role
  • Expertise in running a similar facility
  • Must be an inspiring leader
  • Must be strategic in his/her over-all approach
  • Must be an intuitive communicator
  • Must be an enabler
  • Must always be able to say, ‘the buck stops at my desk’
  • English as a first language is a must in this role

Your entitlements

Competitive Salary and Benefits
You will belong to Job Level – Grade 2
Your compensation and benefits are embodied in your employment contract

Position summary

The Stores Manager shares full responsibility for purchasing and stores with the Financial Controller and
Campus Operations Director for maximising the long-term operating performance of HOST campus. Directly
supports the Campus management team in the implementation of the business objectives.

Duties & Responsibilities

Upon your appointment, your immediate responsibility will be to ensure a smooth transition from the pre-
opening phase to the scheduled day of opening.

  • Assist the Financial Controller and Project Planner with the following:
    • The ‘pre-opening critical path’
    • The planning and implementation of all the pre-opening requirements for purchasing needs e.g.
      FF&E and OS&E
    • The pre-opening training plan for the Stores Team in cooperation with the Human Resources
    • You will participate in over-seeing, monitoring, evaluating and adjusting all the scheduled
      handovers from the development team to the campus team, including all FF&E installations for
      HOST in general
    • You will manage the efficient traffic of all the pre-opening OS&E requirements in the Campus
      where necessary
  • You will assist the Operations Director in ensuring a successful implementation of the ‘Opening Day Plan’
    and effect the 30-day countdown to opening
  • Manage and adapt stock levels using FIFO principles and in accordance with the defined appropriate
    standards in order to satisfy the needs of the business.
  • Manage the receipt of goods deliveries according to quality, specification and the prescribed qualities,
    quantities and costs
  • Accountable for implementing the business strategies and campus initiatives throughout all aspects of
    the Stores Department
  • You will assist in providing all the business purchasing data in the preparation of the HOST business plan
    of which will cover the first day of opening up to twelve months thereafter
  • Establish standards and procedures for all storage activities
  • Where required, purchase products and services that the HOST campus needs at the best price in the
    quality and quantity requested in a timely manner
  • Maintain good relations with business partners to ensure steady and uninterrupted supply of products
    and services
  • Work closely with department heads to understand their needs
  • Ensure that wherever possible, all purchases are processed through the Procure Wizard system to ensure
    compliance to SOPs and good administrative tracking
  • Where necessary, process purchase requests by sourcing suppliers and obtaining three quotes wherever
    feasible on a timely basis and keep the department heads informed on their requests
  • Oversee and monitor the administrative work related to the purchasing department such as the
    maintenance of data on the Procure Wizard system, ensure all requests are tracked to completion and
    process all claims for loss and damaged goods
  • Where necessary, ensure that competitive bidding is taking place and that business is awarded fairly
    and ethically
  • Monitor slow moving and dead stock as well as keeping the stock levels in accordance with operational
  • Ensure that all deliveries and issues are documented and processed correctly
  • Protect organization’s value by keeping information confidential
  • Support month-end and year-end close processes
  • Manage and comply with regulatory reporting requirements
  • Ensure all Stores staff are involved in training programs to sharpen their technical and management skills
  • Ensure daily labour cost control, take appropriate corrective actions where necessary
  • Conduct regular audits of his department to ensure all procedures are being followed correctly and
    standards are being adhered to
  • Demonstrate key drivers of guests’ satisfaction. Make balanced decisions based on what is best for the
    customer, right for the business and supportive to all staff
  • Facilitate the growth and career development of his respective staff
  • Perform any other managerial task as required by the Financial Controller or Operations Director

Key Result Areas and Common Standards of Performance for all managers in the following areas:

  • Financial
  • Asset Control
  • Legal Compliance
  • Sub-Contractors
  • Staff Records Development & Training
  • Team Briefing
  • Innovation & Creativity
  • Health & Safety
  • Quality Control
  • Environment
  • Care of the Property
  • Management Team Contributions/meetings
  • Record keeping
  • Walk the Job
  • Assigned Projects
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