HOST Buyer

  • Full Time
  • Page 1 Created with Sketch.

Job Description


• The Buyer reports to the Commercial Director of HOST 2 Ltd and is accountable for the management, administration and coordination of all Buying activities
• Working as part of the Commercial and Procurement function, you will be responsible for providing a sustainable and cost-effective procurement service for the HOST business and support each of the General Managers in achieving the business objectives.
• Create and sustain a work environment that embraces the company vision, mission and values and ensures fair, equitable treatment of all staff.
• Focus on the brand essence – “A good night’s sleep means a good day’s work” in a Zero Harm environment through the guest centric touch points.
• Knowledgeable in the provisions and obligations of the Campus Operations Contract, related NNB guidelines, subcontract agreements and ensures compliance on all procurement matters
• Ensures that all accounting entries are in accordance with the HOST systems and procedures
• Seeks out opportunities with revenue and profit potential commensurate with overall business direction
• Ensures that all team members are knowledgeable as to the requirements of the relevant S.O.Ps (Standard Operating Procedures), supporting Team Managers to maintain the defined standards
• Practiced in customer and employee relations, contributing to the successful running of the business, and the satisfaction of those who work in it, consistent with that success
• Working with colleagues at all levels to deliver a consistent level of quality service

Qualifications for the job:
• At least 2 years’ experience in a similar role within the hospitality, FMCG or Facilities Management sector
• Experienced and competent in working in a similar scale facility – turnover, multi-site, environment
• You will be commercially aware with good negotiation skills and either achieved or working towards CIPS membership
• Excellent communication skills
• Confidence in reporting directly into senior management
• Ability to develop reports in line with the business development of the company
• Professional, organised, methodical and efficient
• Excellent IT skills, must be competent with MS Office especially Excel
• To show a willingness to learn and self-develop

Your Entitlements:
• You will belong to Job Level 2
• Your compensation and benefits are embodied in your employment contract

Position summary:
The Buyer shares responsibility with the Commercial Director, Financial Controller and Campus Operations Director for maximizing the long- term operating performance of HOST campuses. Directly supports the Campus management team in the implementation of the business objectives.

Duties and Responsibilities:
• Jointly accountable for implementing the business strategies and campus initiatives throughout all aspects of the Procurement function
• Buying within HOST is divided between direct buying and buying through our Subcontract partners
• The Buyer will manage Key Accounts within our Subcontract Partners. Each Key Account has an area of procurement within it and it is the Buyer’s responsibility to:
o Work with each Subcontract partner to ensure cost effective supply of goods
o Apply industry standard techniques to classify and analyse the spend in each category to ensure appropriate suppliers and cost-effective pricing in line with supply requirements
o Combine areas of spend where appropriate
• For direct buying, duties will include building operational relationships with key suppliers, challenge costs and ensure value for money on all contract spend including:
o Sourcing quality products and negotiating best prices
o Trend and new product innovation market analysis and distribute to the rest of the team
o Working cross functionally with marketing and product development teams
o Forecasting and sourcing products e.g. for menus and menu planning
• Support the operation by making sure every product is available and in line with inventory guidelines and relevant SOPs
• Maintaining and developing positive supplier relationships
• Review Purchase Orders and contracts for conformance to company policy
• Participate in development of specifications of equipment, products or substitute materials
• Prepare all Purchasing reports as required in a timely manner
• Assist in the processing of purchase requests by sourcing suppliers and obtaining three quotes wherever feasible on a timely basis and keep the department heads informed on their requests
• Protect the organisation’s value by keeping information confidential
• Responsible for ensuring that all areas are secure, organised and clean
• You will be the Procurement Champion for procurement systems and processes and implement supplier improvement programs where appropriate
• Key Result Areas and Common Standards of Performance for all team members in the following areas:
o Financial
o Asset Control
o Legal Compliance
o Subcontractors
o Staff Records Development & Training
o Team Briefing
o Innovation & Creativity
o Health & Safety
o Quality Control
o Environment
o Care of the Property
o Management Team Contributions/meetings
o Record keeping
o Walk the Job
o Assigned Projects

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