Accounts Officer (AP & Payroll)

Job Description

Accounts Officer (AP & Payroll)

  • The AP & Payroll Officer reports to the Financial Controller on matters of Accounts Payable and Payroll
    Administration. They are accountable for the efficient running of these areas within the Finance structure
    of the business.
  • Create and sustain a work environment that embraces the company vision, mission and values and
    ensures fair, equitable treatment of all staff
  • Focus on the brand essence – “A good night’s A sleep means a good day’s work” in a Zero Harm
    environment through the (as yet to be defined) guest centric touch points
  • Knowledgeable in the provisions and obligations of the Campus Operations Contract, related EDF
    guidelines, all sub-contract agreements and ensures compliance on all contractual matters
  • Ensures that all team members (as appropriate) are full conversant with the provisions and financial
    obligations of the various agreements that define the management function of the Campus
  • Ensures that all accounting entries are in accordance with the Uniform System of Accounts
  • Seeks out opportunities with revenue and profit potential commensurate with overall business direction
  • Practiced in customer and employee relations, contributing to the successful running of the Campus,
    and the satisfaction of those who work in it, consistent with that success
  • Working with colleagues at all levels to deliver a consistent level of quality service

Qualifications for the job

  • Previous experience in the similar role
  • Expertise in running a similar function
  • Desirably be a graduate or active student of a Finance or Accounting course or its equivalent
  • Must be an inspiring leader
  • Must be strategic in his/her over-all approach
  • Must be an intuitive communicator
  • Organised and able to prioritise
  • Excellent communication skills
    guidelines, all sub-contract agreements and ensures compliance on all contractual matters
  • Ensures that all team members (as appropriate) are full conversant with the provisions and financial
    obligations of the various agreements that define the management function of the Campus
  • Ensures that all accounting entries are in accordance with the Uniform System of Accounts
  • Seeks out opportunities with revenue and profit potential commensurate with overall business direction
  • Practiced in customer and employee relations, contributing to the successful running of the Campus,
    and the satisfaction of those who work in it, consistent with that success
  • Working with colleagues at all levels to deliver a consistent level of quality service

Your entitlements

Competitive Salary and Benefits
You will belong to Job Level – Grade 2
Your compensation and benefits are embodied in your employment contract

Position summary

The AP & Payroll Officer shares full responsibility with the Financial Controller for efficiency and accuracy in
the areas designated to ensure the maximisation of long- term operating performance of HOST campus.
Directly supports the Financial Controller in the implementation of the business objectives.

Duties & Responsibilities

Upon your appointment, your immediate responsibility will be to ensure a smooth transition from the pre-
opening phase to the scheduled day of opening.

  • Assist the Financial Controller with the following:
    • Develop new accountancy systems to ensure the highest productivity of resources
    • Develop database of all Supplier and Supplier agreements
    • Understand fully the Chart of Accounts and it’s application to Costings
    • Assist in the planning and implementation of all the pre-opening requirements for the Finance
      Department
  • Accountable for implementing and adhering to all procedures related to Accounts Payable.
  • Accountable for ensuring all purchases have been executed correctly and completed in line with
    original specifications using all systems available
  • Accountable for ensuring all amounts invoiced have the correct documentation flow and are logged
    correctly on the accounting system in an accurate and Timely manner
  • Complete on a regular basis an Application to NNB for all invoices received as per the procedures set
    down to ensure funds are provided in a timely manner
  • Prepare all payments to suppliers to ensure timely fulfilment of the companies obligations to said
    suppliers
  • Review Statements and communications from Suppliers to ensure records and procedures are
    actualised at all times
  • Supervise the completion of Rotas and T&A records by Departments on Fourth to ensure a smooth and
    timely transfer of control to the Payroll Bureau on a monthly basis
  • Supervise Payroll compliance to Forecasts based on updated Actual and Forecast Sales
  • Liaise with Department Heads and the Human Resources Department to unsure effective and
    productive use of the payroll system
  • Contribute accounting information and recommendations to strategic plans and reviews
  • Assist in the preparation of the budget, financial forecasts, report variances and all the monthly,
    quarterly and yearly financial statements
  • Protect the organization’s value by keeping information confidential
  • Assist in the preparation of regulatory reporting
  • Research technical accounting issues for compliance
  • Support month-end and year-end close processes
  • Assist in the management and compliance with government (HMRC) and regulatory reporting
    requirements and tax filings
  • Assist in the successful performance of the HOST campus by increasing profitability and contributing to
    the return on investment goals for the shareholders
  • Recommend cost saving improvements and capital programs for expense reduction
  • Maintain a thorough understanding of HOSTs market positioning using competitive resources, adjusting
    strategy accordingly
  • Act as a mentor and Supervisor to the Junior Finance Team Members and Stores Team
  • Perform any other administrative task as required by the Campus Operations Director / Financial
    Controller

Key Result Areas and Common Standards of Performance for all managers in the following areas:

  • Financial
  • Asset Control
  • Legal Compliance
  • Sub-Contractors
  • Staff Records Development & Training
  • Team Briefing
  • Innovation & Creativity
  • Health & Safety
  • Quality Control
  • Environment
  • Care of the Property
  • Management Team Contributions/meetings
  • Record keeping
  • Walk the Job
  • Assigned Projects
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